Payroll Administrator

ROLE OVERVIEW

An international provider of maintenance and integrity services to the oil & gas sector are actively looking to appoint an experienced Payroll Administrator based in Glasgow.

JOB PURPOSE

To process the weekly and monthly payrolls.

• 4 weekly and 1 monthly UK payrolls
• The number of employees on the payrolls is circa 350 monthly paid and circa 1870 weekly paid
• The payroll team comprises of 4 full time staff

KEY RESULT AREAS

• To process the payroll in the agreed timescales
• Perform necessary checks to payroll input and review audit reports to facilitate accurate payroll processing
• Question processes and procedures to ascertain opportunities for improvement to the payroll function
• Provide month end reports to internal and external customers within deadlines
• Build good working relationships with all customers, both internal and external, with the purpose of providing excellent customer service

RESPONSIBILITIES & DUTIES

• Keep up to date with payroll related legislation, company policies, internal controls and National Agreements that impact on payroll
• Full responsibility for processing monthly and weekly payrolls from start to finish including processing starters and leavers
• Checking and reconciling weekly time and attendance data received from regional sites
• Review payroll documentation for accuracy through audit reports and make any necessary adjustments. Obtain necessary approvals.
• Maintain holiday and sickness absence records
• Reconcile payroll control accounts
• Prepare reports for submission to Finance, Pension Providers, Government bodies and other third parties
• Reconcile RTI reports
• Respond accurately and within agreed timescales to customer enquiries.
• Perform manual gross to net calculations including statutory payments of SMP, SPP and SSP
• Perform other adhoc duties as assigned

KEY WORKING RELATIONSHIPS

• The role involves working closely with HR and Finance on all payroll related matters
• Other main internal customers are employees, managers and branch administrators
• There will be regular communication with HMRC, other Government agencies and the Company’s Pension Scheme providers.

QUALIFICATIONS & EXPERIENCE

• Strong background in payroll
• Good knowledge of current legislation relating to payroll including Statutory Payments, Auto-enrolment and RTI
• Experience of working on weekly payrolls
• Proven ability to work to deadlines and to a high level of accuracy
• Ability to perform manual tax and NI calculations is essential
• Good verbal and written communication skills