Senior Executive Admin Assistant

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations.

City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.

Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base.

About the Role

The Senior Executive Admin Assistant is a key member of City Building, providing high-level administrative support to the Executive Director and Strategic Director as well as other senior leadership to ensure the smooth and efficient delivery of business operations in line with strategic objectives.

The key responsibilities of the role are complex diary and inbox management, arranging meetings including booking rooms/venues/ MS Teams links, preparing documents/ minuting of high-level boards and coordinating communications across departments/ services including the Glasgow City Council and Wheatley Group Family. It also involves identifying and resolving administrative issues, supporting executive decision-making, and always ensuring confidentiality. You will act as a point of contact between executives and other stakeholders.

You will line manage the Executive Admin Assistant, who supports other senior leaders and heads of service.

What You Will Bring

The Senior Executive Admin Assistant will be an experienced administrative professional with a proven track record of supporting senior leaders.

The successful candidate will demonstrate excellent administrative and organisational skills with proficiency in Microsoft Office software. You will have a strong understanding of confidentiality when handling sensitive information and you will work efficiently under pressure while maintaining high levels of accuracy and professionalism.

You will be an effective communicator with key stakeholders, able to provide clear and accurate information through email updates, meeting summaries, and meetings. You will be experienced in managing a varied workload independently, using your initiative to make informed decisions and resolve issues proactively.

Experience as an Executive Assistant or similar and a relevant qualification in Administration is advantageous.

This is fixed term maternity leave cover for up to 12 months.

Interviews will take place on Wednesday 29th April 2026.

How to Apply

If you feel you have the necessary skills and experience for this role then please forward a CV and completed supporting statement to the HR Team, [email protected] by Midnight on Thursday 23rd April 2026.