HR Assistant

Utopian Professional Recruitment are delighted to be partnering with a highly regarded client to recruit an HR Administrator to join them on a full-time basis until end of September 2026.

This is an excellent opportunity for an individual who offers a variety of HR administrative experience to join a highly successful and busy team which processes all employee lifecycle events and provides HR, learning and organisational development, and graduate recruitment administrative support.

Our client does offer hybrid working with 2 days in their stunning Glasgow City Centre based office.

Your main responsibilities will include:

• Processing all employee lifecycle events to a high quality and agreed service levels. This includes onboarding, staff movements, offboarding and client secondments
• Working with 3rd party suppliers in the completion of lifecycle events e.g. employee relocation, background checking, practising certificates and visa/immigration requests
• Resolving and processing all employee and Partner enquiries via the HR ticketing system to ensure accurate recording and reporting
• Updating the HR systems and notifying changes to payroll where relevant
• Providing administrative support and handling first line queries relating to the annual HR calendar of activities e.g. performance appraisals and remuneration review
• Providing first line advice on policies and procedures
• Providing timely and accurate management information and data
• Administering Practising Certificate renewals
• Recommend and implement improvements to HR administration processes
• Support change management initiatives
• Develop strong working relationships with key stakeholders
• Identify and work with HR Advisors to provide solutions to complex problems
• Act as a role model of the Firm's values and be able to exercise exemplary levels of discretion
• Identify continuous improvement opportunities

To be considered for this opportunity we are looking for the following background / experience:

• Previous experience within a HR administrative or coordinator role
• Highly customer focused
• Excellent attention to detail
• Proven ability to communicate at all levels
• Forward thinker who is able to plan ahead proactively
• Strong relationship building skills
• Experience in problem solving queries through to a satisfactory conclusion
• Proven experience in delivering multiple priorities within a fast-paced environment
• Collaborative team player, able to work as part of a virtual service delivery team
• Experience working with ambiguity
• Diversity champion
• Intermediate skills in Microsoft Word and Excel
• Professional services or corporate experience in an HR related role

Reward:

• Hours of Work – Monday to Friday 9-5.30pm (with 3 days working from home)
• Salary – up to £29k per annum
• Generous holiday allowance
• Pension
• Private Medical Insurance
• Dental Insurance
• Life Assurance
• Employee Assistance & so much more!

Next Steps:

For further information, please apply by emailing your CV to Utopian Professional Recruitment ASAP.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it is not always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.