Contract Support Administrator
Key Responsibilities:
- Liaising between internal teams and client helpdesk's for updates and closure of nationwide planned and reactive tasks.
- Providing information to account/ contract manager and client teams for regular reporting.
- Organising accommodations and site permits.
- Maintaining client portals, ensuring certification and paperwork is received and uploaded.
- Assisting account/contracts manager with production of quotations.
- Ordering of materials, equipment, and stock control.
- Liaising with internal planning team for scheduling and booking of engineers.
- Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries.
- Liaise with suppliers to resolve billing issues and assist with financial administration.
- Apply schedules to generate pricing for reactive works and small project quotations.
- Compile and submit client applications and reports in accordance with contractual guidelines.
- Check and validate all financial submissions to ensure accuracy and compliance.
- Review and approve purchase orders and invoices from subcontractors.
- Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery.
- Create purchase order requests and record goods received.
- Produce monthly client invoices and ensure financial records are kept up to date.
- Strong administrative and organisational skills.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software.
- Ability to manage multiple tasks and prioritise workload effectively.
- Experience in working within a Facilities Management environment (preferred).
- Previous experience in an administrative role, ideally within FM or a similar environment (Essential).
- Familiarity with FM operations, property management, or building maintenance (advantageous).
- Strong IT skills and experience working with databases and reporting systems.
- Salary up to £30,000 DOE
- 25 days annual leave plus bank holidays.
- Generous workplace pension scheme.
- Training, development & progression opportunities.
- Monday to Friday 8am - 5pm office based.
Recommended Jobs
Laundry Assistant
Laundry Assistant We are Holmes Care Group! Hours - 20 Join our growing team where we're dedicated to enriching the lives of our residents and their families. Our passionate staff are the …
Join our Repair Technician Talent Community!
Diagnosing and repairing Hilti tools and machinery, ensuring excellent customer service At Hilti, we're always on the lookout for skilled and motivated technicians to become part of our dynamic Re…
Process Engineer
Advanced Manufacturing At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical…
Accounts Assistant
Job Title: Accounts Assistant Location: Glasgow Job Type: Full-time, Permanent Salary: From £25,000 - £30,000 per annum Role Overview My client is seeking an enthusiastic and detail-oriented Account…
GDPR Data Architect
Data Architect 6 month contract Glasgow 2-3 days per week £700 per day We are seeking an experienced Data Architect who can define, govern, and deliver GDPR compliant enterprise data architectures a…
Control Systems Engineer
Murray Recruitment are recruiting a Generator Controls System Engineer for our client based in Glasgow. This is an excellent opportunity for a skilled engineer to take ownership of generator control …
Online Life Coach for students- Part Time
We are searching for an innovative and energetic person to join our excellent team of UK tutors to give Online Life Coaching sessions. You would have to prepare a specific programme to help students i…
Quantity Surveyor
Company: BUILD RECRUITMENT Job Type: Permanent, Full Time Salary: £55000 - £70000/annum