Scheduling Administrator

Location: Glasgow
Salary: 24,570 per year (depending on experience)
Hours: Monday To Friday 08:00 - 16:.5 hours

This is more than a standard admin position - you'll play a key role in day-to-day operations, helping to organise workloads, coordinate appointments, track performance targets and ensure services are delivered efficiently and in line with requirements.

If you're someone who enjoys working in a fast-paced environment, solving problems, and keeping everything on track, this could be a great fit.

Planning & Scheduling

• Organise and optimise daily schedules using internal systems
• Allocate work effectively and support team capacity planning
• Track progress against agreed targets and deadlines
• Respond to changes, urgent requests and last-minute updates

Coordination & Communication

• Act as a main point of contact for internal and external queries
• Handle calls and emails in a professional manner
• Arrange, update and confirm appointments
• Ensure communications are sent within agreed time frames

Compliance & Reporting

• Assist with preparing regular performance reports
• Maintain accurate records and documentation
• Support adherence to relevant safety and compliance standards
• Help ensure service quality is consistently maintained

• Previous experience in scheduling, coordination or admin support
• Confident managing workloads, calendars or field-based teams
• Highly organised with strong time management skills
• Comfortable working in a busy, fast-moving environment
• Strong communication skills (written and verbal)
• Proficient in Microsoft Office and planning tools
• Able to work independently and collaboratively

Experience in a service, maintenance or operations environment would be beneficial, but not essential.

Experience required:

• Administration: 2+ years
• Customer service: 2+ years

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.